At Intrinsiq, our "How It Works" series is all about highlighting those smart, time-saving features that make life easier for schools in the international education industry. Today, we’re diving into one of those often-overlooked but essential tasks: getting student cards ready. Whether you prefer to handle it on the student’s first day or get ahead of the game with a digital request before arrival, Intrinsiq gives you two streamlined options to get those photos in the system.

Option 1: Manually on First Day

Step 1: Go to ‘Student Search’

Step 2: Run a search for students whose course starts today.

Step 3: Sort the list alphabetically by name

Step 4: Make sure the Photo Upload field is selected to show in the results

Step 5: Take the student’s photo, find their name on the list, and upload it directly

Option 2: Digital Upload Ahead of Arrival

Prefer to save time on intake day? Get students to upload their photos in advance with just a few clicks:

Step 1: Go to Student Search  

Step 2: Run a search (Criteria – Status: Confirmed, Photo Checked: False) 

Step 3: This loads a list of confirmed students without a photo. Click Select All. 

Step 4: Click Email > Dynamic Email 

Step 5: Choose ‘Photo’ Request Template 

Step 6: Click Send 

Each student gets a personalised link with clear instructions on how to upload a suitable photo. Easy for them, easy for you.

As students start uploading, the dashboard will automatically update. Staff can mark each photo as checked, or remove it and resend the request if needed.

The Benefits of a Smarter Student ID Photo Process

• Two Flexible Options: Whether you prefer a hands-on or hands-off approach, Intrinsiq gives you the tools to match your workflow.
• Pre-loaded Student Card Templates: Designs and logos are saved in advance, so once the photo is uploaded, all that’s left to do is click Print.
• Save Time on Intake Day: By collecting photos in advance, student cards can be prepared ahead and handed out with welcome packs, no more long queues or delays.

With Intrinsiq, it’s all about working smarter, not harder. Our photo upload system is another small feature making a big impact on student onboarding and admin efficiency. Want to learn more about how Intrinsiq can streamline your school’s operations? Stay tuned for more "How It Works" articles or drop us a line at [email protected].